If your family reunion is collecting reunion attendance fees, activity fees, or monetary donations, a financial management structure should be established. Suggestions to establish this structure are as follows.
- Establish a Treasurer and Assistant Treasurer to manage funds
- Establish a bank account dedicated solely to family reunion funds
- Establish a reporting structure and schedule for the Treasurer and Assistant Treasurer to provide regular financial reports to family reunion members
- Establish electronic fund collection accounts such as PayPal, Stripe, Eventbrite, or Square to make it easy for family members to submit payments
Reunion Budget
A family reunion is an event with associated costs. Therefore, a budget should be established to outline costs for food, event space, decorations, and activities. The following are items to include in your budget.
- Event space (rental fees, cleaning fees, license fees, park fees)
- Customized event items (t-shirts, hats, water bottles, coffee mugs)
- Food, drinks, and alcoholic beverages for activities and events
- Food serving supplies (chafing dishes, foil serving pans, serving utensils, beverage holders)
- Food serving utensils (plates, forks, knives, spoons, napkins, paper cups, hand sanitizer, ice buckets, beverage buckets, etc.)
- Decorations (balloons, flowers, vases, table number holders, picture frames, confetti)
- Event supply rental fees (tables, chairs, tents, grills, porta-potty)
- Transportation for guests to and from activities/events
- Hotel/lodging costs for guests
- Parking fees
- Activity/Game items (basketballs, bats, board games, game prizes, door prizes, etc.)
- Laptop, projector, and projection screen rental fees
- DJ, Photographer, Videographer, and Florist fees
- Welcome/gift bag items
- Printing fees (welcome letters, reunion agendas)
- Office supplies (tape, writing pens, staples, post-it-notes, poster board, markers, dry-erase boards, colored paper, heavy-duty paper, food labels, save the date cards)
- Postage (save the date cards, invitations, surveys)
- Name badge supplies (name badge cards, plastic name badge holders, badge holder lanyards)